Office Operations and Marketing Specialist

*Location: Remote-first | Poznań office presence required (1–2 days/week)

We’re a remote-first company employing candidates based and eligible to work within the EU.
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Note: While VESLOG operates in a remote-first model, this position requires occasional on-site collaboration at our Poznań office (typically 1–2 days per week).

• Supporting daily office operations (translations, correspondence management, and document workflow control)
• Ensuring on-site office presence in Poznań for 1–2 days per week to support office operations, including correspondence handling, document or shipment circulation
• Working directly with Office Managers in Poland and Germany
• Providing administrative support, including office and IT equipment administration, and issuing accounting invoices
• Assisting with business travel arrangements and expense settlement
• Supporting communication with clients and preparing business and sales documentation in Polish, English, and German
• Participating in ad hoc company promotional activities, including support in organizing internal events and marketing initiatives
• Providing ad hoc support in recruitment processes, including scheduling interviews and sourcing candidates, when needed

• Previous experience in office environments or in administrative and financial roles, preferably within international organizations
• Fluent English and German (minimum C1 business level, written and spoken)
• University degree in a relevant field or language studies (English, German)
• Very good command of MS Office tools, especially Excel, PowerPoint, and Word
• Practical experience and understanding of invoice issuance and invoice processing
• Exceptional attention to detail, accuracy, and reliability
• Strong understanding of operational processes and the ability to stay engaged with recurring tasks
• High level of independence and excellent work organization skills
• Strong teamwork skills, including experience working in international teams

• Proficiency in other business-level languages would be advantageous
• Knowledge of the IT industry will be considered an asset

• Remote-first and flexible work: from your country of residence within the EU
• Stable employment conditions: contract of employment
• Great independence of action: we trust your judgment, encourage initiative, and support when needed
• Performance-based bonuses: recognition of your impact and engagement
• Supportive and ambitious international teams: collaborate with talented professionals
• Regular team-building events: we help you build meaningful connections with your colleagues, either offline or online
• Local benefits: depending on your location, you’ll receive competitive, country-specific benefits
• Language lessons: online group classes with professional tutors, fully covered by VESLOG
• Equipment: we’ll provide you with the tools and hardware you need for your role

We work in an international environment; therefore, please submit resumes in English only.

For more information about the company and benefits, visit the About Us and Career sections.